Section 1 - STEP-by-STEP GUIDE for presentation, submission of your thesis or project, and graduation:
After you have completed your research or project, you must submit the first draft of your thesis or project to your major professor. Thesis/Project Defense deadlines for 2015/16: Thesis/Project Defense Dates
Two scenarios for finishing your degree
Plan A (the standard plan)
Fall/Spring semester x
- complete data collection and analysis
- begin writing thesis
Fall/Spring semester x+1 semester
enroll for two units of Bio 699 as a regular student
submit full draft of thesis to your advisor no later than the first-week of classes
engage in (many) rounds of critique and revision (set up a schedule)
advisor distributes thesis to committee no later than March 15 or October 15
defend no later than April 15 or November 15 (approximate dates)
submit thesis to Grad Coordinator no later than April 15 or November 15
submit pdf of thesis along with the Master’s Thesis Approval form to the Grad Office no later than May 10 or December 10
HSU Thesis and Project Format Requirements
Plan B (if you don’t meet the deadlines for completion during F/S semester x+1)
Fall/Spring semester x+ 2 semesters
- enroll in 1 unit of Bio x693 via Extended Ed provided that your advisor can distribute the thesis to the committee no later than the census date (=last day to add classes) - you must submit the “Graduate Continuous Enrollment Authorization” to Grad Studies, SH 217A by CENSUS! https://humboldt.edu/forms/content/graduate-continuous-enrollment-authorization
- or else enroll in 2 units of Bio 699 as a regular student
- defend no later than April 15 or November 15 (approximate dates)
- submit thesis to Grad Coordinator no later than April 15 or November 15
- schedule a format-check appointment with the Grad Office no later than April 15 or November 15
- submit pdf of thesis along with the Master’s Thesis Approval form to the Grad Office no later than May 10 or December 10
- HSU Thesis and Project Format Requirements
- Your committee must see the thesis one month before your defense.
- Committee members have three weeks to return with comments, questions, and criticisms.
- You have one week to reply to committee comments.
- The advisor distributes an approved version of the thesis to the committee, not the student.
- Only after your major professor has completed a thorough review shall a revised draft be submitted to all remaining committee members. Your advisor will send an email to committee members stating, certifying, or verifying that your thesis or project is ready for review, however, you should keep your committee informed about the progress of your thesis. It is important to keep in mind that ALL members of your committee are full participants in the critical review of your work. Their role is summarized in the statement they will sign on the approval form for your thesis or project.
- Allow ample time for your major professor and committee members to review the thesis or project critically and for you to make appropriate corrections or modifications.
- The completed initial draft, including figures and bibliography, must be submitted to your major professor no later than the beginning of the semester during which you plan to graduate,
- a more or less final draft distributed to the committee at least one month before the date of your departmental presentation and defense (see below). This draft should be carefully prepared and free of typographical and grammatical errors.
- The members of your committee will return the draft with their comments to you at least one week prior to your presentation; you are under no obligation to receive or address their comments after that date. You are, however, obliged to satisfy each member of your committee when his or her comments are submitted in a timely fashion.
- After review by your committee, a final draft of your thesis or project must also be submitted for review by the Graduate Coordinator of the Department. This draft should be in a form acceptable for submission to the Graduate Dean, and should adhere to all the rules of the HSU Thesis and Project Format Requirements.
- Any substantive objections to your work by a member of your committee or the Graduate Coordinator will be submitted to you in writing. In the rare event that you cannot resolve such objections among the parties concerned, an appeal panel of the Department Graduate Advisory Committee will review the matter. A majority vote of this group is sufficient to render a decision. Appeals beyond the Department should be addressed to the Graduate Dean.
IMPORTANT: Each semester, the Graduate Coordinator sets the deadline for your thesis or project presentation and for the review of your final thesis or project by the Graduate Coordinator. This deadline is approximately mid-November in the fall semester and mid-April in the spring semester. Current deadlines for 2015/16: Thesis/Project Defense Dates
Section 2 - Thesis or Project presentation and defense.
The date for your thesis or project presentation and defense should be set as early in your final semester as possible. It is your responsibility to plan carefully to allow sufficient time for revisions, duplication, and handling of other administrative details to avoid delay of your graduation.
Presentations must be coordinated with all members of your committee and the Graduate Administrative Support Staff in the Department of Biological Sciences. Presentations must be held during the regular academic session; they may not be held at night, on weekends or holidays, or during final examination week. In addition, thesis or project presentations will not be held during the last three weeks of the semester when classes are in session. Notices must be posted throughout the Department at least one week in advance, and a notice must appear in the Department Announcements.
The form of your presentation should be consistent with that made at professional meetings of biologists. If you are unfamiliar with the proper format, you should adhere to all the rules of the HSU Thesis and Project Format Requirements and consult with your major professor. After your presentation and a period for discussion and questions, your major professor will excuse the general audience and conduct whatever examination your committee feels necessary. Further revision of your thesis or project may be required. You must bring to this meeting the properly filled out Thesis/Project Approval Form .
1) Seven-year limit. In accordance with state and university regulations, all students must complete requirements for the Master's degree within seven years. An extension may be granted under special circumstances (GRADUATE STUDENT HANDBOOK).
Section 3 - FINAL Steps for Submitting Your Thesis or Project
Fill out the top portion of the Master’s Thesis/Project Approval form and print it out. Read the HSU Humboldt Digital Scholar Non-Exclusive Distribution License.
Obtain approval signatures from your advisor, committee members and graduate coordinator.
2) Format Review is no longer required!
However, Graduate Studies is available to answer specific formatting questions by appointment. Please contact Graduate Studies by phone at 707.826.3949 or email email@example.com to schedule a consultation. Graduate Studies is not available for consultations during the week preceding the submission deadline.
(3) Thesis or Project Submission
Deliver your Thesis/Project Approval Form with original signatures to the office of Academic Programs, SH 217 by 5:00 pm on May 10 for spring graduation and December 10 for fall graduation.
Submit the final Adobe PDF or Word version of you thesis to Academic Programs via email at firstname.lastname@example.org by 5:00 pm on May 10 for spring graduation and December 10 for fall graduation.
Documents received by 5:00 pm PST on the above deadlines are assured of review and processing in time for clearing the culminating experience portion of your degree, barring any major format errors.
CONGRATULATIONS, YOU MADE IT!!