Accounting comprises of accounting and accounts payable staff and is responsible for the day-to-day accounting functions including bank reconciliations, account reconciliations, remittance to the State Controller's Office, expenditure transfers, cash management, agency trust fund accounts, interagency agreements, accounting for instructionally related activities and reimbursed activities.
Accounts Payable processes corporate card payments, moving and relocation reimbursements, petty cash replenishments, procurement card payments, travel claim reimbursements, vendor payment and analysis, vendor profile updates and creation.
Asset Management tracks, manages, and reports on the University's capitalized assets. Tracking activities include tagging newly-acquired property, conducting annual physical inventories, and maintaining a property database. The office also capitalizes improvements to existing campus buildings and land, manages University storage spaces, and disposes of surplus assets.
Contracts & Procurement is responsible for the purchase of commodities, issuance of contracts and agreements for construction and services, including the development of policies and procedures.
Financial Analysis and Reporting Unit coordinates and provides financial information for internal and external financial audits; provides accurate and timely financial statements and reports to customer and stakeholders; provides financial analysis to ensure integrity of financial records and quality of data; ensures appropriate design and maintenance of the University's chart of accounts to promote consistency and accuracy in financial records and reporting; tax compliance; develops, reviews and maintains policy and procedures for business processes; evaluates internal controls; property management.
The Payroll department processes documentation to pay faculty, staff, and students employed by the university. Employee pay warrants are issued by the State Controller's Office (SCO) in Sacramento and forwarded to the campus for processing and distribution. The department also maintains employee leave credit records.
Student Financial Services is the central location for cashiering and financial aid account services to students.
Cashiering services include the receipt and deposit of all funds received on behalf of the University. Activities include assisting students with the registration process as well as providing the campus community with information related to payment and refund deadlines and procedures. Other responsibilities include distribution of payroll warrants and sale of parking permits.
Financial aid accounting services include the disbursement of all financial aid and short-term loans awarded by the University. In addition, the department oversees the Perkins Loan program. Student Financial Services also has collection responsibility for the University's accounts receivable.