Clubs Handbook

Everything that you need to know to organize and run your club.

Available Services Through the Clubs & Activities Office

The Clubs Office is located in the University Center, South Lounge. Clubs can pick up their mail, work on banners, check out club supplies, and do club-related work in this office. The Clubs Office provides a welcome resource when in the search for answers about club functions and policies. The office is open from 9:00 am to 5:00 pm, Monday through Friday. You can reach us at 826-3776, by email at .(JavaScript must be enabled to view this email address), or on the web at

Club Mail

All clubs are assigned a mailbox located in the Clubs Office. Important dated announcements such as the availability of travel & event funds and dates of workshops and activities are delivered to clubs through campus mail or through clubs email. It is important that a club member check the mailbox at least once each week so you do not miss any possible opportunities. Mailboxes also provide a convenient place where students can leave their name and contact information indicating their desire to obtain more information about your club.

Club E-mail

E-mail accounts are automatically assigned to all campus clubs. The Clubs Office assigns e-mail accounts to club presidents through HSU’s e-mail system. Clubs are strongly encouraged to use their official HSU club e-mail for communication, as it is listed as the primary contact for the club on the Clubs and Activities website.

Club Web Space

All Clubs are automatically assigned a club web space through the Clubs and Activities web-site at Login information is available at the Clubs Office. These club web spaces have been designed to be a resource for clubs, students, prospective students and the HSU community. Each web space gives clubs the ability to update important information such as club meeting times, location, club events and how to join. Other features on the club web site include an Activities Calendar, Clubs Office announcements, and information about how to start a new club, advisor resources, downloadable forms and the Club Handbook.


Clubs may send or receive faxes which are related to club business. The sender should be instructed to put the name of the club on the fax transmittal form. The fax number is (707) 826-3791. The Clubs Office staff is available to send faxes for you.

Club Supplies

The Clubs Office has the following supplies available to clubs for fundraising or other purposes. Supplies should be returned clean, dry and in good condition. Cleaning supplies are available upon request. Equipment should be reserved in advance to ensure availability. Items not returned and/or damaged must be replaced by the club that checked the items out.

List of Current Supplies
  1. 12 large tables (3’ x 5’)*
  2. Cash boxes
  3. 2 double electric burners
  4. Small and large coffee percolators
  5. Button Maker
  6. 2 fire extinguishers
  7. Security jackets/shirts
  8. Extension cords
  9. 2 buckets
  10. 2 Hand washing stations
  11. 2 ice chests
  12. Laminator

*Requests for tabling on the UC Quad should be made through the Clubs Office. We have a key to the closet where the tables are stored.

Leadership Resource Center

The Leadership Resource Center is a small library designed to help clubs and organizations run more effectively and efficiently. The Center is equipped with a desk, and phone (no long distance calls). Resource books and games are available and can be checked out (2 week limit). Club officers are encouraged to use these resources to help with running meetings, recruiting and retaining members, team-building and other group activities. The Leadership Resource Center is located in the UC, South Lounge. You must come to the Clubs Office to check out a key for this facility.