Clubs Handbook

Everything that you need to know to organize and run your club.

Student Code of Conduct and Disciplinary Procedures

Student Code of Conduct

The University is committed to maintaining a safe and healthy living and learning environment for students, faculty, and staff. Each member of the campus community should choose behaviors that contribute toward this end. Students are expected to be good citizens and to engage in responsible behaviors that reflect well upon their university, to be civil to one another and to others in the campus community, and to contribute positively to student and university life. Download the student code of conduct at

Grounds for Student Discipline

Student behavior that is not consistent with the Student Conduct Code is addressed through an educational process that is designed to promote safety and good citizenship and, when necessary, impose appropriate consequences. Individual students may be referred to the university Student Conduct Administrator and disciplined for violations of the Student Code of Conduct in addition to any sanctions imposed on a student club or organization for university policy violations.

Filing of Formal Complaint Against Student Club(s)

Complaints regarding alleged violations of campus policies, by a student club(s) or organization should be directed to the Dean of Students Office in Siemens Hall 211. Complaints must be submitted in writing within sixty calendar days of the alleged infraction and include a specific, detailed description of the grounds of the complaint including names, dates, places, times and other information necessary for complete understanding. A complaint is not necessary for the Clubs Coordinator to determine that an investigation should be initiated. ANY COMPLAINTS ALLEGING VIOLATIONS OF THE STUDENT CODE OF CONDUCT, DISCRIMINATION OR HAZING SHALL BE IMMEDIATELY REFERRED TO THE DEAN OF STUDENTS.

  • Step 1: A complaint is filed with Student Affairs or information is obtained from the Clubs & Activities Coordinator
  • Step 2: The Clubs and Activities Coordinator, when appropriate, conducts an investigation.
  • Step 3: The Clubs and Activities Coordinator (or designee) may hold a conference with the officers of the club(s) charged. If a resolution is reached during the conference and the club(s) charged accepts the recommended sanction stated in the conference, the resolution and recommended sanction are put in writing, signed by the club(s), and approved by the Associate Dean of Students. This ends the proceedings. If a resolution is not reached during the conference, proceed to Step 4.
  • Step 4: A formal hearing is held and conducted according to the following:

  1. The Vice President of Student Affairs appoints a campus official(s) to serve as a formal hearing officer(s).
  2. The Associate Dean of Students sends the club(s) a Notice of Hearing.
  3. Hearings are closed to all persons other than the person(s) conducting the hearing, the office of the club(s) charged, the Clubs & Activities Coordinator, the club(s) advisor, and the witnesses while they are testifying.
  4. Club(s) and the University may not be represented by attorneys during the hearing process.
  5. The Club Hearing Officer may ask questions of the representative(s) and allow for presentations to be made.
  6. The Club Hearing Officer submits his or her recommendations to the Vice President of Student Affairs.
  7. After reviewing the Club Hearing Officer’s recommendation, the Vice President of Student Affairs makes the final decision regarding disciplinary action.
  8. The Vice President of Student Affairs notifies the club(s) charged of the decision.

Club Sanctions

Sanctions for organizational violations may include, but are not limited to: reprimands, restitution, apologies, probation, suspension in abeyance, participation in educational workshops, educational presentations to other organizations or groups, community service, monetary fines, constructive requirements appropriate for the offense, suspension of specific privileges (e.g., restriction of posting or tabling privileges on campus, etc.), and suspension or revocation* of official recognition.

Any violation of policy is subject to possible sanctions or termination of the club. These incidents will be handled on a case by case basis by the Clubs Coordinator in conjunction with the Associate Dean of Student Engagement & Leadership and the Dean of Students.

Claiming that a function or event is “not sponsored by the club” or not putting the club name on advertisements does not necessarily remove the club from responsibility.

Suspension of any organizations will result in the organization:

  1. Losing all access to University facilities, equipment, programs and other privileges for a defined period of time.
  2. Loss of all privileges to participate in University events or events utilizing University resources for a defined period of time.
  3. Loss of privilege to use the University’s name.
  • Revocation of Recognition means the University retracts its recognition of the organization resulting in the loss of all University rights and privileges on a permanent basis.