Responsible for protecting the lives of every person on campus.
Current electrical shortages in California may result in electrical power outages on campus. Outages may occur without notice.
The purpose of this Bulletin is to inform the Campus Community of the planned emergency operations response protocols in the event of electrical power outages.
Emergency operations are managed in one of three modes, depending on the magnitude of the incident/event.
This management mode (Level I response) is similar to day-to-day operations and is used for emergency activities in which normal management procedures and local resources are adequate. Campus emergency function coordinators provide necessary support. The campus Emergency Operations Center (EOC) is not activated and inter-unit coordination is accomplished via established telephone and radio communications.
As desired and established, Incident Command System (ICS) procedures can or will be used for on-scene activities. On-scene managers and responders usually report through established twenty-four-hour dispatch facilities.
This mode of operation (Level II response) is used for emergency responses that require several campus units or agencies from off-campus. In these situations, key management personnel from involved campus units meet in a central location to provide coordination. Establishing the management organization for an emergency at the earliest possible time is vitally important. Therefore, the process of establishing the management organization begins with the first person who arrives at the EOC. The first person arriving assumes management responsibilities until relieved by an appropriate authority based on organizational responsibility.
The coordinating group meets at the campus EOC or an alternate location and establishes management organization in accordance with the Incident Command System (ICS) and SEMS (Standardized Emergency Management System). Their activities can include, but are not necessarily limited to:
Incident commanders and on-site emergency services continue to report through established twenty-four-hour dispatch facilities. Information is provided to the EOC by dispatch facilities.
This mode of operation (Level III) is utilized when a major emergency or disaster renders the campus unable to function effectively in either of the other modes. In this situation, the campus EOC and Department Operation Centers (DOCs) are activated and all coordination and direction activities (including public safety dispatch) are accomplished from the EOC.
Emergency management generally includes three periods of activity:
The Campus Emergency Management Staff maintain communications systems and the EOC in operable condition. Plans, procedures and resource data are kept up to date. If an emergency situation is likely, the Emergency Management Organization takes necessary actions to increase readiness.
If a threatening situation develops, the Emergency Operations Executive (Vice President, Student Affairs) is notified immediately. The elements of the Emergency Management Organization are activated as required at the direction of the Emergency Operations Executive. Incident management is established to direct field units. Operations are coordinated in a centralized or decentralized mode depending on the magnitude of the emergency situation. Actions are directed to save lives and protect property, and if the situation warrants, the University President or a designee will declare a Campus Emergency to include emergency conditions; i.e., curfew, evacuation, etc., in accordance with California Administrative Code, Title 5, Sections 41302/42402.
If an emergency occurs without warning, the initial response is managed in a decentralized mode by on-duty personnel. Centralized management, if required, is established as rapidly as conditions permit. Assistance is requested through mutual aid channels as needed. A Campus Emergency may be declared. Neighboring jurisdictions are notified and, if deemed essential, are requested to proclaim a Local Emergency.
As soon as practical following a major emergency, normal management of campus operations is restored. Disaster assistance for affected persons is coordinated through Disaster Assistance Centers (DACs) in the local area. If major damage has occurred, a recovery group is formed to coordinate planning and decision-making for recovery and reconstruction efforts.
The University President or designee will cancel the declared Campus Emergency after post-emergency activities have concluded.
If, in the opinion of the University President, conditions warrant, the President or designee can officially proclaim a Campus Emergency and direct campus closure in accordance with California Administrative Code, Title 5, Sections 41302, 42402. Whenever possible, this will be done in coordination with the Chancellors Office. Proclaiming a Campus Emergency by the President has the following effects: it activates the Emergency Plan, facilitates campus participation in mutual assistance in the event of declaration of local emergency and/or State of Emergency; ensures that supervisors are acting under campus Presidential delegation in directing activities outside the regular scope of employees duties; and helps ensure appropriate payment of Workers Compensation, reimbursements for extraordinary expenses, and federal disaster relief, where applicable.
Such a declaration will be made when, in the Presidents opinion, there is an actual or threatened condition of disaster or extreme peril to persons or property on campus that cannot be met by ordinary campus administrative procedures.
Implementation of the campus Emergency Plan puts into effect the campus role in the California Emergency Plan and is the first step in coordinating disaster assistance with local jurisdiction and giving or receiving mutual aid if necessary.
The University Chief of Police (EOC Director) has the primary responsibility for promptly notifying the campus community when warranted by an emergency situation. Notification to the community, which will normally be accomplished through the University Police Dispatch Center, will involve both warning that an emergency condition exists and the issuance of appropriate instructions.
The University Police Dispatch Center is the primary point on campus for receipt of warnings from local and state officials. Warnings are received via radio, teletype and telephone.
In the event of an emergency, the University Police Dispatch Center will notify various areas of the campus. Persons contacted will be given instructions and advised to assist in implementing appropriate emergency actions for their particular areas of responsibility or general location. The Chief of Police will ensure an appropriate message is recorded on the campus information line, 826-4636.
Notification to the campus community will be made by the most expeditious and effective means, including public address and hand-held public address units in police vehicles. Emergency personnel will also make on-site voice commands.
Upon direction by the Campus President or designee to close the campus (see Campus Closure Policy below), the Chief of Police (EOC Director) will direct the following actions:
Upon authorization by the campus President or designee to close the campus, the following will be notified by the Presidents Office of the closure:
These individuals will call those who report directly to them and have them in turn call their department heads, etc., with the appropriate information.
The Director of University Relations will advise the campus news media and off-campus media as appropriate of the decision to cancel classes and close the campus.
In the event closure of the campus or a portion thereof becomes necessary, Building/Facility Coordinators will play a very important role in the closure with minimal disruption. Building/Facility Coordinators, particularly those who support emergency management efforts, should review duties such as:
When it becomes necessary to close the campus to normal operations, a number of factors will influence whether all or part of the campus will be affected. These factors include, but are not limited to, the risk of injury or death to people, property damage, and disruption to essential utilities.
The purpose of this policy is to establish general guidelines for personnel involved in a campus closure and to assist Emergency Management personnel in closure and/or evacuation of the campus in response to an emergency or potential safety hazard.
In accordance with Title 5, California Code of Regulations, sections 41302 and 42402, the University President or designee is the only person(s) who may direct a campus closure.
It is the policy of Humboldt State University that whenever there is an immediate or potential danger to life (including health and/or safety) and property, the University will take every possible action necessary to protect life and property. Those actions may include partial or complete campus closure and evacuation of all or some persons or any other actions in accordance with this policy and the Campus Emergency Management Plan.
An unplanned event is an event that has occurred, and which affects all or a portion of campus normal operations, without notice. ("Notice" refers to documented approval by an authorized University representative.) An unplanned event may or may not necessarily pose an apparent threat to life or property.
A planned event is an event that will occur, and which affects all or a portion of campus normal operations, with notice. A planned event may not necessarily pose an apparent threat to life or property.
An emergency is a sudden, generally unexpected occurrence that requires immediate attention and affects all or a portion of normal campus operations. An emergency generally involves an apparent threat to life or property.
Essential personnel are employees designated by the University President or President's designee(s) who, by virtue of their employment responsibilities, provide services essential to the protection of life and property when an unplanned event, planned event or emergency occurs that affects all or a portion of the persons at the University or any University property. This category is exclusive of staff who are asked by the Vice President and/or designee to work their usual schedule during an emergency.
If an emergency or unplanned event occurs that threatens the safety of persons or property, the University Police Department (UPD) should be notified immediately. The UPD will ensure the most rapid response of necessary resources. University Police personnel will conduct or coordinate with other personnel a rapid needs assessment and communicate the findings to the appropriate designated authority to further ensure that the campus administration receives the information necessary to evaluate the need to close all or a portion of campus. It should be noted that some unplanned events or emergencies may dictate the need for a University Police Officer to exercise his/her police officer powers to direct persons to evacuate buildings or areas directly affected by a criminal or non-criminal incident for safety and evidence preservation purposes.
When an unplanned event or emergency occurs, the most senior University Police Officer on duty will notify the following University officials as soon as possible in the following order:
The decision to close the entire campus or any portion of the campus when an emergency or unplanned event occurs shall be made by the University President or designee. In most cases this decision will be made on the basis of information and recommendations received through consultation with the Emergency Operations Executive, University Police Department, and/or other Emergency Management personnel.
When campus closure is authorized and/or a campus emergency is declared, the Emergency Operations Executive will direct the Emergency Operations Center Director (Chief of University Police) to implement campus procedures in accordance with Section 5 (Levels of Emergency) of the Campus Emergency Management Plan.