4.1 University Asset Management Office Responsibilities

The University's Asset Management Office is responsible for the centralized equipment database maintained for Cal Poly Humboldt. The equipment database is the University's official record of acquisitions, transfers, and dispositions of University property and is maintained in the Asset Management module of Common Management Systems (CMS). University capitalized and non-capitalized equipment will be inventoried at least once within a three-year cycle Throughout each fiscal-year, the AMO will actively and physically inventory capitalized equipment. Instructional equipment will be tracked for the purpose of preparing the Instructional Equipment Inventory Report required by the Chancellor’s Office, but will not be physically inventoried unless it falls into the capitalized or non-capitalized categories.

4.2 Dean/Chair/Director Responsibilities

Each College, School, and Department has the primary responsibility for the custody, care, maintenance, and control of property assigned. Additional responsibilities include, but are not limited to: maintaining up-to-date departmental inventory records, informing the AMO of property transactions involving University equipment, and maintaining warranty information. Fulfilling these responsibilities will enable the AMO to effectively meet the requirements set-forth by the University.

The Dean, Chair, or Director may designate a Property Coordinator.

4.3 Department Property Coordinator's Responsibilities

It is the Property Coordinator's responsibility to notify AMO of changes in equipment and/or property by completing the Property Management Transaction Form for lost, damaged, or misuse of property or equipment. Once AMO has received the Form indicating changes, the inventory equipment/property database will be updated.

4.4 Employees - Faculty & Staff

Employees of the campus community have an obligation to safeguard University equipment and property. This obligation includes, but is not limited to:

• Taking reasonable security precautions to discourage loss, theft, or misuse of property.
• Report lost, stolen, and damaged property to appropriate personnel. (Report of Missing Property, Police Incident Report).
• Reasonable care, maintenance, and use of equipment to prevent damage.
• Employees may be charged for any loss of or damage to University property that is attributable to their negligence or unauthorized use.