9.0 Property Transactions

Departments are ultimately responsible for notifying the AMO of relocations of University equipment. The Property Management Transaction Form should be filed with AMO no later than five (5) business days of the transaction. The following guidelines are to be used to expedite property equipment transactions.

9.1 Equipment Transfers Between Campus Departments

When University equipment is transferred between campus departments, a Property Management Transaction Form must be completed and signed by the appropriate Dean/Chair/Director/Administrative Officer transferring the equipment. The following information must be provided on the form: University tag identification number, item description, and new building and room location. The original copy is to be forwarded to AMO. A copy of the form must be retained in the department equipment records. The Asset Management Office will update the property database to reflect the transfer.

9.2 Off-Campus use of University Equipment/Property

Cal Poly Humboldt requires that University property not be utilized off-campus unless it is necessary for the performance of University business. If University property has been approved to be used off-campus, it is the responsibility of the department to complete an Authorization for Off-Campus Use of Equipment Form before the property is removed from campus.

The conditions under which equipment or other University property can be used off-campus are listed below and are hereby a part of the agreement signed by the responsible University employee on the Authorization for Off-Campus Use of Equipment Form.

  • To be responsible for loss or damage to equipment
  • To use equipment only for University activities
  • To return equipment on due date or upon request
  • To pay for equipment which is damaged or lost

It is the responsibility of each University department Property Coordinator to verify the condition and location of each off-campus piece of property included on their department's inventory during each inventory cycle or upon request from AMO. When the equipment is returned to campus, the department Property Coordinator must acknowledge the return of the property on the Authorization for Off-Campus Use of Equipment Form with appropriate signatures. The department Property Coordinator must send AMO a copy of the updated form and the new on-campus location.

Laptops must have an Authorization for Off-Campus Use of Equipment Form on file with the Asset Management office. This form must be filled out regardless of whether the laptop will be taken off-campus.