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HSU Forms

SPF Separating Employee Clearance Form

Routing Instructions: 
This form must be completed as directed, then sent to Financial Services in SBS 345.

Because of the short time frame for fulfillment of grant and contract responsibilities, California law specifies that employment within grants, contracts, and trust agreements, with a university foundation is temporary employment. Accordingly, either the employee or HSU SPF can terminate the employment relationship at will at any time, with or without cause. All appointment documents signed by new employees confirm their "at will" employment status.

As a courtesy, all projects within HSU SPF are encouraged to provide two weeks’ written notice of employment actions. Any oral or written statements or promises to the contrary are not binding upon HSU SPF, unless agreed to in writing by HSU SPF's management and/or its Board of Directors.

Supervisors are required to submit a Separating Employee Clearance Form on behalf of their employee no later than their last day of employment, accompanied by their final Timesheet/Level of Effort.

ALL Categories of HSU SPF employees must be separated upon their employment ending. This is to ensure applicable benefits (e.g. sick leave, vacation, etc…) do not continue to accrue past the end of their appointment.

Each of these documents are to be signed by the appropriate P.I. and submitted to the Payroll Office on the 3rd floor of SBS. If the employee has an applicable vacation balance that must be paid out, Payroll will work with the P.I. to submit the appropriate reimbursement paperwork. If you have any questions regarding the separation process please contact our office for clarification prior to taking any action.

Last Updated:  Thu, 06/25/2015 - 15:31