HSU Thesis and Project Format Requirements

HSU format requirements were developed to assist you in preparation of a thesis or project for publication through Humboldt Digital Scholar. It is your responsibility to make certain that the HSU format requirements are met. Theses or projects from the library or departmental offices should not be used as examples of correct format.

Each program must either (a) adhere to the university guidelines for thesis formatting, as described in the HSU thesis and project format requirements, or (b) develop and post its guidelines for the project or thesis, including documentation style, limits on length, and other standard elements of document formatting.

Policy on Graduate Program Culminating Experience Requirements #13-12/13-APC

See Thesis / Project Help for templates, examples and other resources.

HSU Thesis and Project Format Requirements [pdf] Graduate Student Handbook, pages 17-25

Table of Contents

Student Responsibilities

The responsibility for writing and for editing rests with the student, not with the advisor/committee chair, graduate committee, or graduate coordinator. The student’s minimum responsibilities for the thesis/project are to:

  • Work closely with your advisor/committee chair and consult with other members of the graduate committee as needed. Keep your advisor/committee chair informed of progress.
  • Allow adequate time for revisions (see Turnaround Time)
  • receive approval from your advisor/committee chair, committee members, graduate coordinator and graduate dean prior to changing the scope of your project or research
  • Comply with university policy, state laws and federal laws/regulations regarding research that includes humans, data on humans or involves vertebrate animals
  • Ensure that your thesis/project evidences originality, critical and independent thinking, appropriate organization and format, and thorough documentation
  • use correct formatting and accuracy of quotations and literature citations, Each thesis or project should be an original contribution to your discipline. Plagiarizing all or part of a thesis or project will make the entire document unacceptable
  • Make corrections as suggested by the graduate committee and graduate coordinator.
  • Proofread the entire document, including acknowledgements, references, and appendices.
  • Ensure that thesis or project meets program and Humboldt State University format requirements.
  • Take primary responsibility to stay informed and adhere to all department, Graduate Studies and Office of the Registrar deadlines. No exceptions will be made for missed deadlines or late submissions.

Advisor/Committee Chair Responsibilities

Although the primary responsibility for writing the thesis/project lies with the student, the student should work closely with their advisor/committee chair.
The advisor/committee chair should:
  • Advise the student on improvements to organization, form, content, and expression of material.
  • Resolve any disagreements between committee members
  • Familiarize themselves with policies and deadlines that affect their graduate students

By signing the approval form, the advisor/committee chair certifies that:

  • the document is well-written, this includes writing and format as well as the overall quality of the research or project;
  • it is an accurate description of the work performed;
  • it is an original and worthwhile contribution by the student;
  • the suggestions made by the graduate committee have been incorporated into the final document.

The Revision Process

The student submits the initial drafts of their thesis or project to their advisor/committee chair, who reviews the drafts and makes corrections and recommendations. The student corrects errors and incorporates suggested changes to the thesis/project or meets with their advisor/committee chair to discuss why suggested changes should not be made. This process continues until the student and committee chair feel that the document is ready for the committee to review. Note the committee reviews the thesis/project only after the chair has approved it. Again, several drafts may be provided to the committee. When each committee member is satisfied with the document, the major professor and committee sign the approval form. The student may then obtain approval from the program graduate coordinator and complete the thesis/project submission process.

Turnaround Time

The standard turnaround for advisors/committee chairs, committee members, and graduate coordinators to read each draft is three weeks. Any time constraints are solely the responsibility of the student. Note that the standard turnaround time applies only to faculty academic work days. Faculty are not obligated to read drafts during approved holidays, breaks or during the summer. Students and their advisors/committee chairs should discuss the turnaround time for the student to submit a revised document.

An average thesis or project usually requires three to four drafts to the committee chair and one or two drafts to the committee. Considering the standard turnaround time, if a student worked one to two weeks on each revision, the revision process would take between 3 to 8 months.


Accessibility of your final pdf document starts with a properly formatted Word document. Visit the Graduate Studies website or call our office for assistance with the following:
  • Use style elements to create headings and subheadings. (Do not use character formatting such as, bold, italic or underline from the font dialog box to format headings)
  • Use the Insert Table tool to create accessible tables. (See Tables and Figures)
  • Add descriptions of all images, charts and graphs as alternative text.


Consult your major professor or graduate program coordinator regarding the approved style manual for your program. For more information visit HSU Library Citing Your Sources  Manuals or Purdue Online Writing Lab: Research and Citation Resources

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Theses and projects are typed in Times New Roman using 12-point characters. You may reduce the font size within tables or figures to fit within margins. However, keep the font consistent throughout your document.

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Spacing and Justification

Text must be double spaced, except for quoted passages that may be indented and single-spaced for emphasis and within the Table of Contents or List of Figures/Tables when a heading or caption title wraps to a second line. Text must be left aligned.

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Margins, Headers and Footers

Bottom and top margins of text: 1.3 inch (93.6 pt) from edge of paper.

Left margin of text: one and one-half inch (108 pt) from edge of paper.

Right margin of text: one inch (72 pt) from edge of paper

Set header at 1” from top of page and footer at 1” from bottom

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Page Numbers

The preliminary pages (preceding the first main section) must have lower case Roman numerals starting with the abstract page that is numbered “ii”. The title page is unnumbered, but the implied number is “i” . The lower case Roman numerals are placed within the footer (bottom center).

The first page of text (typically the Introduction) uses the Arabic number “1” and pages thereafter carry consecutive Arabic numbers, including the pages in the Appendices and References. Arabic numbers are positioned in the upper right-hand corner, one inch from the top and one inch in from the right edge of the paper.

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Headings and Subheadings

Use built-in formatting styles for headings. Define the format of headings and subheadings to match the general outline below or as required by your program. Using built-in formatting styles for heading levels will allow for conversion to a tagged accessible PDF. Each new primary heading must start on a new page.

Note: The following is a general heading level outline to be used if your program does not specify heading level styles.


The primary heading or heading level one is center justified, and all upper case. Triple space to text.

Heading Level Two

Heading level two is center aligned; the first letter of each major word is capitalized, and has spacing set at 12 point before and 18 points after.

Heading level three

Heading level three is left aligned; the font is underlined and sentence case. There is a double space to the following text.

Heading level four (paragraph heading). This heading is indented with the paragraph. The font is underlined and in sentence case. The heading ends with a period.

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Layout of Preliminary Pages

The thesis or project includes preliminary pages in the following order. The abstract, acknowledgements, table of contents and list of tables/figures are heading level one.

Title Page: The title page is assumed to be page “i” but is not numbered. Your title is typed in all upper case. All text on the title page is center justified. See sample title page.

Abstract: The abstract should not exceed 250 words (approximately 1.5 pages). Literature citations and footnotes are not used. Double space down from the heading and center your title. Double space down and center your name (first and last name). Triple space down and start the text (left justified).

Acknowledgements (optional, unless your study was funded)

Table of Contents: Double space down from heading. Insert table of contents. All headings and subheadings are capitalized and punctuated exactly as they are in the text. The table of contents is double-spaced except when a heading or caption wraps to a second line.

List of Tables (if applicable): Triple space down from heading. Insert “table of figures”.

List of Figures (if applicable): Triple space down from heading. Insert “table of figures”. Change caption label to “tables”.

List of Appendices (if applicable): Triple space down from heading. Insert “table of figures”. Change caption label to “appendicies”.

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Sample Layout – Main Body of Document

The following presents a framework for a thesis or project. The information is offered as a general guideline. Please consult your committee or graduate coordinator regarding the specific primary headings in your discipline.

Introduction: background; statement of the problem; purpose of the study; theoretical bases; limitations of the study; definition of terms; and organization of the remainder of the study.

Review of the Literature: chronological, categorical or related theoretical viewpoints related to topic.

Materials and Methods: research design or approach (quantitative or qualitative); population and/or sample; collection and tabulation of data; and data analysis procedures.

Results: Present the findings of your research.

Discussion: Evaluate and interpret the implications of your results. Include similarities and differences between your results and the work of others. Present implications of your findings for practical application or future studies.

Conclusions, Recommendations or Summary: summarize the entire research effort.

References or Literature Cited: includes all sources used in the study. For help with citing references visit HSU Library: Citing Your Sources or Purdue Online Writing Lab: Research and Citation

Appendices: Include material too detailed or lengthy for inclusion in the body of the study (e.g., questionnaires, maps, photos, letters of permission). Each appendix is labeled alphabetically.

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Tables and Figures

All tables and figures should be referred to in the text, numbered consecutively (with Arabic numerals), and placed as close as possible to the original text reference.

Use the Insert Table tool to create accessible tables in your document. Tables should have clear column headings to provide context and assist in navigation of the table’s contents. Identify the top row of the table as a header row in Table Properties. If the table spans more than one page, check “Repeat as header row at the top of each page” in Table Properties.
Do not use tabs or spaces to create tables. It may look like a table; however, it will not be accessible or readable by assistive technologies. Do not merge or split cells. Do not use the Draw Table tool in Word to create tables. Do not copy and insert tables as pictures or figures.

Table captions are placed above the table and figure captions are placed below the figure.  Your program may require your thesis/project be formatted to discipline specific style manual guidelines. Please check with your advisor for specific requirements for table/figure placement and table/figure captions.

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Longer quotations should be block indented 0.5” left and right. Please check with your advisor for specific requirements in your program.

Numbers and Abbreviations

The general rule governing the use of numbers in manuscript writing is to use words to express numbers less than 10. Numbers at the beginning of a sentence must be spelled.

An abbreviation or acronym should only be used if the full expression is excessively long or if the abbreviation is well known to researchers in your discipline. Define an abbreviation the first time it is used.

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Final Steps for Submitting Your Thesis or Project


Fill out the top portion of the Master’s Thesis / Project Approval form and then print. Read the HSU Humboldt Digital Scholar Non-Exclusive Distribution License.

Obtain approval signatures from your advisor/committee chair, committee members and graduate coordinator.
Deliver your Thesis or Project Approval Form with original signatures to the office of Academic Programs, SH 217A.
Review the Formatting Checklist.

Required Formatting Review

The purpose of the format requirement is to ensure that every thesis or project that will carry the name of Humboldt State University meets the same standards of presentation. These standards become even more important with the change to digital archival of theses and projects because of increased visibility.

Graduate Studies will check your document for formatting and style, according to the HSU thesis/project format requirements. Subject content, research quality, spelling, punctuation, and grammar will not be checked. Format reviews may be requested prior to receiving final approval from your committee and will be done in the order received. Tip: Allow time for corrections.

Format Check Deadlines:

  • Spring graduation: April 15th
  • Summer graduation: July 15th
  • Fall graduation: November 15th

Your document must be received by Graduate Studies via email by 5 pm on the relevant deadline.

Procedure for Format Check

Email Graduate Studies at hsugrad [at] humboldt [dot] edu to request a format review. Use the subject line: Format Review.  Provide the formatting standards used (e.g. APA, MLA, etc.) in your email message.

Attach your thesis/project (Word Document preferred).

Use the following file naming convention for your thesis/project: last name_first name_middleinitial_graduation term. For example: if Susan A Smith was submitting her thesis for review and graduating in Spring 2013, her file would be named: smith_susan_a_Sp2013

You will receive an email from graduate studies detailing your next steps. If your document does not meet the format requirements, it will be returned with instructions for modification. Once you have made all the corrections, resubmit your document. You will need to receive approval of document format from graduate studies prior to submitting your final document to Academic Programs.

Procedure for Submitting Thesis/Project

Do not send your final document until your advisor/committee chair and all committee members have read and approved your thesis/project.

After you receive their approval, submit the final Word or Adobe pdf version of you thesis/project to Academic Programs via email at hsugrad [at] humboldt [dot] edu prior to the deadline. Use the subject line: Approved Thesis or Project Submission. Include a list of subject keywords and/or phrases for your work in your email message (limit 15).

The library will archive your document in Humboldt Digital Scholar (HDS). You will receive notification from the library via email when your document is available through HDS.

Optional: You may also choose to have paper copies of your thesis or project bound for your personal use by an outside vendor. One option is Thesis on Demand a service of the HF Group at http://www.thesisondemand.com/

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Deadlines for Thesis/Project Submission

Spring graduation: May 10th

Summer graduation: July 25th

Fall graduation: December 10th

Note: (If the date falls on a weekend, the deadline will be extended to the following Monday)

Your degree will post to your transcript for the following graduation date if your thesis or project is received in Academic Programs after the deadline.

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