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Institutional Review Board


Registering Your Proposal

For those who need to register their human subjects research activities for Grant submissions or research that already has an Exempt designation from an outside institution, please use the Registration form.

Submitting Your Application

The Institutional Review Board (IRB) requires submission of a full protocol for each new study involving human subjects. A protocol includes the application and all other documents.

  • Follow the instructions on the Application for the new Drupal submittal process. Email notification will be provided at each step of the process.

  • Whenever an informed consent or information sheet is used to provide information to study participants, all relevant information from the IRB Required Consent Information should be included. Please see the second page of the Checklist if your research involves the use of an online survey or questionnaire.

  • Below are templates for your use when creating informed consent forms:
  • Feel free to adapt the language of the Counseling Resources document to meet your specific needs.  Please include or remove counseling contacts as appropriate for your specific population of participants.
  • If the research involves Protected Health Information (PHI), then Health Insurance Portability and Accountability Act (HIPAA) requirements must be considered.  Please see the IRB-HIPAA Privacy Rule Summary for more information.
  • If your research involves children, please see the Research with Children FAQs for direction in obtaining parental consent and child assent.
  • Below are templates for your use when creating informed consent forms for research with children:

Submitting Your Modification or Renewal

The Institutional Review Board (IRB) requires submission of a partial protocol for each modification or renewal of a study involving human subjects.

  • If you experience an adverse event of any kind while conducting your human subjects research, please follow the instructions on the Adverse Event Reporting Form and submit it to the IRB.

NOTE: Changes to personnel or procedures must be approved by IRB before they are implemented.


External Investigators
There are two options for external investigators to consider:

Reliance Agreements should only be considered when an HSU faculty, staff, or student will be working with the external investigator to conduct research (i.e., collecting informed consent, collecting data (identifiable or not), and/or analyzing identifiable data.) If you meet these criteria, please contact the IRB at to request a reliance agreement. You may also be asked to submit your IRB approval letter from the outside institution and your original IRB application.

External Investigators do not need an agreement if their only purpose is to recruit subjects from HSU (whether subjects are students, faculty, and/or staff). HSU affiliates may assist an external investigator in connecting potential participants with researchers, since this is not considered to be engaging in the research.
If you are not affiliated with HSU, but would like to recruit on campus for participants, please submit your IRB approval letter to


The Review Timeline

The IRB believes that researchers are entitled to timely review of research proposals:

Proposals submitted during the Academic Year

    • The IRB’s goal is to contact researchers regarding the status of their application within approximately 10 working days (Green days on the HSU Green & Gold Calendar). 
    • Due to the work load at certain times, the IRB cannot guarantee any time frame, for example, during holidays.
    • Please allow ample time for review, possible modifications and final determination for your proposal prior to your projected start date.

Proposals submitted during the Summer

    • Typically, committee members have been willing to volunteer their time over the summer in order for the IRB to continue to review Exempt and Expedited proposals. 
    • No expectations of review time are associated with proposals submitted during the summer.

    View the Schedule for Full Board Review here.

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