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(ITS Staff only)
The settings provided below are for email clients that are not supported by Google or by HSU IT Services and are not recommended for University use. If you do not want to use the web-based Google Apps, Outlook with Google Apps Sync or Mac Mail are the preferred local email clients.
While POP is enabled on the server, we strongly advise you not to use it. POP downloads your mail from the server and onto your computer, so those messages will not be available to you if you access webmail from another computer.
If you stored files in your Zimbra Briefcase, you'll need to download them and move them across to your Network Folder or upload them to Google Docs if you want to be able to access them online. If you don't need to access them online, you can of course simply save them to your local computer drive.
You'll find instructions below for downloading your Zimbra Briefcase files, or you can watch the video tutorial Moving your Zimbra Briefcase to Google Docs.
There are three labels (folders) that Google has hidden by default. You're likely to use these labels frequently. We'll show you how to unhide them.
Spam - Google Apps does its own spam filtering. Anything Google believes is Spam it places in the Spam label. If you don't delete them, they will be purged after 30 days.
Trash - Anything you delete goes in the Trash. You can empty the trash whenever you feel like it. Once a message is in Trash, Gmail will delete it in 30 days.
Welcome to Google Apps! We've already moved all of your mail and folders from your old Zimbra account, but to complete the process, you'll need to take care of a few other items. Use our printable checklists and the links on this page to complete your transition to the web-based world of Google Apps.
Depending on whether you use the Google Apps web interface or a local email client like Outlook or Mac Mail, your "to-do" list will be slightly different. Select your preferred email client from the list below to see the instructions for completing the transition.
To move the information in your Zimbra Address Book(s) to Google Contacts, you'll need to first export the data from Zimbra and then import it into Google. The instructions below cover one complete transfer sequence; if you have more than one Zimbra Address Book, you'll need to repeat these steps for each address book you want to move. If you prefer, you can watch the video tutorial Moving your Zimbra Address Book to Google.
To move the information in your Zimbra Calendar(s) to your Google Calendar, you'll need to first export the data from Zimbra and then import it into Google. The instructions below cover one complete transfer sequence; if you have more than one Zimbra Calendar, you'll need to repeat these steps for each calendar you want to move. If you prefer, you can watch the video tutorial Moving your Zimbra Calendar to Google.
If you're an Outlook user who's been storing some of your mail on your local computer (under "Personal Folders"), you have the option to import that mail to Google Apps.
With Google Groups you can create and manage your own mailing lists right from the Google Apps screen. You will need to think carefully about the appropriate controls for each group you create, so you always know who can post, who can join, etc. Follow the guidelines in Creating Google Groups to make sure your groups will work the way you want them to.
All of your mail has automatically been transferred over from Zimbra, but there are a few items you'll need to move manually (and re-establish sharing if they were shared in Zimbra). Follow the instructions under each of these sections below: