Frequently Asked Questions - Google Apps :: Calendar

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Yes, you can change the colors you use for people and events as uch as you wish - here's how:

  1. In the calendar list on the left, move your mouse over the calendar in which you want to change colors and click the drop-down arrow
  2. Click on the box containing the color you want; your calendar will immediately update with the new color scheme
If you don’t see a color you like, you can select another by clicking "Choose custom color".


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By default, resource locations are shared so that anybody at Humboldt can invite them to a meeting.  If you prefer to restrict that list, follow these instructions (you must be logged into Gmail):

  1. Click the down arrow next to the calendar
  2. Select Share this calendar.
  3. In the Share this calendar with others section, change the "Share this calendar with everyone..." option to See only free/busy (hide details).
  4. In the Share with specific people, enter the email address of the person you'd like to share with, and set the appropriate permission settings.
  5. Click Save.
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The Administrative Calendar holds many important dates to help you stay on top of your deadlines. Here's how to see it in either webmail (Google Apps) or Outlook:

  1. Login to Gmail through myHumboldt using your HSU User Name and Password
  2. Open your calendar (click the Calendar link at the top of the screen).
  3. On the left, under Other calendars, find the box Add a coworker's calendar.
  4. Type in that field.
  5. Press the Enter key on your keyboard.
  6. The calendar will now show up in your list of calendars.
  7. Outlook users will need to close and re-open Outlook.
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Viewing additional calendars is toggle on or toggle off. By clicking on the co-workers calendar (under Other Calendars), you will see their calendar information. Also, there is an option to hide their calendar. If you hid their calendar, you will need to go into Calendar Settings and check the show in list option

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Under the Other Calenders, enter the email address of the co-worker. This will open a dialog box where you may request access to their calendar. Once approved by your co-worker, the calendar will appear on the left side of your Calendar Screen.  

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These will be re-shared with you automatically. See the Google Apps Calendar Instructions for more information.