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Learning Management Systems Review & Strategy

Description

This project will research options to expand the functionality, ease of use, and adoption levels for Moodle, our current learning management system (LMS) and explore whether our LMS goals may be better achieved through the adoption of a different system. This description will be updated once the scope, team, timeline, and goals have been determined.


Requesting Department
Info Tech Services Dir Office

Primary Customers
College of eLearning & Extended Education
Faculty

Team
Steve Darnall
Jesse Clark
Bill Bateman
Matt Koelling
Geoff Cain
Josh Callahan
Gary Noar

Project status
On Time

Status Update

9/23/2014: Eight faculty members, 11 courses and approximately 188 students are participating in the fall investigation of Canvas LMS. No technical or functional issues have been received from faculty or students to date. We will begin developing a cost-benefit analysis document in October to lay out the potential costs for a Canvas production system in comparison with the costs for potential modifications to Moodle

8/21/2014: Faculty have been building their courses in Canvas and student enrollment files have been scheduled for daily refresh. Testing with students identified a problem with image displays when using the most current version of Chrome,; this will be addressed with the vendor. Student notifications will be sent out once faculty have published their courses - we are ready for the fall term to start!

7/28/14: Technical staff have uploaded participating faculty, instructional designers, and their associated courses for this Fall's investigation. Users were given access mid-July once CAS authentication had been tested. Enrollments for student users will be uploaded one week prior to the beginning of the semester, in line with the schedule followed by the Moodle LMS. Support information has been distributed to the Moodle office and to the Technology Help Desk and Desktop Management teams. The next meeting with faculty is on 7/31/14 to discuss their course development efforts and determine initial reactions to the Canvas tool.

6/23/14: The kickoff meeting with the vendor took place on 6/2/14, followed by the kickoff planning meeting with faculty and instructional designers on 6/6/14. The project plan and initial task list were completed and approved. Faculty participants and courses have been identified and administrator, support, and instructor training hve been completed through live vendor webinars. Technical staff are working on CAS authentication and pulling PeopleSoft data for integration with the Canvas LMS hosted system. Support documentation for the technology help desk and vendor help desk are being developed. 

5/16/2014: Information gathering sessions for the Canvas investigation began in early May, and procurement of a small Canvas trial package was initiated. Development of the scope, project plan, and roles and responsibilities matrix are under way and will be completed in June. A feasibility evaluation matrix to capture participating faculty and instructional designer comments and ranking of the Canvas features has been drafted. The completed matrix will enable us to review and compare Canvas features with the current Moodle LMS. All other faculty and staff will have an opportunity to express their opinions on any potential LMS replacements through a survey to be conducted at the end of the Canvas trial. This project will be co-managed by the ITS Project Coordinator and the eLearning and Extended Education Project Manager, and the kickoff meeting will take place in June.

11/21/13: Anna Kircher, Alex Hwu and Steve Darnall participated in the three college department chair meetings in early November, sharing information about the proposal to (1) review Moodle and (2) review Canvas as options for providing the best learning management system to meet HSU's needs going forward. Faculty were invited to participate in both efforts. It has since been decided that we will delay the pilot deployment of Canvas until Fall 2014 in order to develop good faculty support. We will start a contract conversations with Canvas for access to a pilot environment in January 2014.

10/22/13: This project has been approved by the President and VP's as an ITS priority for 2013-14. 


Dates
May 1 2014 - Apr 30 2015

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