Campus Travel Program


Travel Policy (updated 12/1/14)

The CSU Travel Procedure (Policy) has been updated. Policy changes are effective 12/1/14. Please be sure to review the new policy changes. (Refer to the Travel Policy Highlights for a summary of significant procedural changes, as well as the HSU Supplement to the CSU Travel Policy.)

International Travel (10/27/14 update)

10/27/14 memo from the Chancellor's office: High Hazard International Travel Approval Process and Requirement to Purchase Insurance.

Campuses are advised to check the U.S. State Department website and Systemwide Risk Management's website for the most current high hazard international travel warning information. (Both lists are subject to change.)

See Checklist for Travel for additional travel instructions.

Mileage Reimbursement Rate (effective 1/1/14)

Effective 1/1/14: Mileage reimbursement rate change. (Refer to the 12/18/13 memo from CSU Executive Vice Chancellor and Chief Financial Officer for mileage rate change.)

CSU standard mileage rate for business travel on or occurring after 1/1/14 = 56 cents per mile.

Miles driven for moving purposes will be reimbursed at 23.5 cents per mile.

Enterprise Rental

Get an Enterprise Rental Car under state contracted rates (effective 01/01-12/31/14) by contacting Giselle's Travel for business travel. You will be asked to provide a travel authorization number when booking through Giselle's Travel. (Charges for the rental car will be directly billed to the campus.)

Refer to Golden Gate Toll Charges section (below) for more information regarding toll charges for rental vehicles.

11/5/13: Message from the Chancellor's Office:

The State of California, Department of General Services has issued Travel Bulletins #13-08 and #13-08R announcing a process change for travelers utilizing the State Contract when renting vehicles from Enterprise. Previously, travelers were only required to provide their Driver’s License when picking up a vehicle. For security reasons, renters are now required to show a second form of identification at the rental counter.

Travelers should be prepared to present two forms of identification to ensure a smooth delivery of service. The following are acceptable as a 2nd form of ID:

  1. An Employee Issued ID Badge.
  2. One of your Business Cards.
  3. A copy of your Travel Itinerary if your reservations were made using the online booking tool.
  4. An Authorization Letter on your letterhead including the renter’s name, date of rental, and a contact name and number from your agency for verification purposes.

Golden Gate Toll Charges

As of 3/27/13, Golden Gate Bridge tolls are only collecting electronic toll payments. You will either need FasTrak or a picture of the car license plate will be snapped and driver will be billed for the toll charges. There will also be touch-screen kiosks open in the Bay area for drivers to pre-pay tolls.

  • For Enterprise rentals from Arcata/Eureka branch: Enterprise will either charge the credit card that is associated with that rental or send an invoice to the campus after they receive the toll charge, plus a $2.95 surcharge per toll (unless renter uses their own FasTrak).
  • For Enterprise rentals from San Francisco: Vehicles are already equiped with FasTrak and tolls will be charged to the credit card associated with that rental, plus a $2.95 surcharge per toll (unless renter uses their own FasTrak).

Maximum Limits for Lodging Reimbursement

Effective 4/1/13: Maximum limits for reimbursing the cost of lodging. (2/26/13 memo from CSU Executive Vice Chancellor and Chief Financial Officer)

Effective 5/17/13 for HSU: The maximum approved hotel rate for HSU is $175 per night or the stated conference rate, whichever is higher. any hotel rates in excess of that amount should be justified by the traveler and approved by the authorized administrator responsible for the budget. It is helpful to indicate in the justification other costs that might be incurred.

Discount Airfare for Official State Business

These discount airfares are authorized for use by employees of state departments, universities, local government, and K-12 public school districts for travel on official government or school business. The contracted rate includes airfare for origination and destination points known as city pairs for intra-California, out-of-state, and international destinations. The State of California has three types of discount airfares – Unrestricted (YCAL), Restricted (Capacity-Controlled) and Internet (Variable) fares.

  • YCAL fares are fully-refundable unrestricted airfares that offer last seat availability and are for travel in either direction of the city pair.
  • Capacity Controlled fares are restricted meaning that airlines set aside a limited number of seats on each flight for the State of California.  These airfares are also fully refundable and are for travel in either direction of the city pair.  These fares are less expensive than the unrestricted YCAL fares.  Capacity Controlled fares are typically available when a traveler is able to make travel arrangements early.
  • Internet (Variable) fares are Southwest Airlines “Anytime” fares. They are fully refundable unrestricted airfares that offer last seat availability and are for travel in either direction of the city pair. These variable fares can decrease or increase during the contract cycle.

Rates effective July 1, 2014 - June 30,l 2016::

Contact Us

  • Email:
  • Call:
    • Patti Cady (707)826-3512
    • Adele Desadier (707)826-3127
  • Fax: (707)826-5703
  • Location: Student & Business Services, SBS 345