3/23/15 update: We are currently unable to obtain state contracted airfare rates through our travel agency. We are working with DGS to get HSU set up to be able to book state rates (YCAL and Capacity-Controlled). We will keep the campus updated when this is available.
The CSU Travel Procedure (Policy) has been updated. Policy changes are effective 12/1/14. Please be sure to review the new policy changes. (Refer to the Travel Policy Highlights for a summary of significant procedural changes, as well as the HSU Supplement to the CSU Travel Policy.)
The Travel Expense Claim form has been updated to reflect the new mileage reimbursement rate ($0.575 for business travel) and notates the maximum allowable lodging rate of $195/night.
If you are submitting a claim mileage reimbursement for travel that occurred prior to 1/1/15, please be sure to change the mileage rate to reflect the appropriate reimbursement rate.
10/27/14 memo from the Chancellor's office: High Hazard International Travel Approval Process and Requirement to Purchase Insurance.
Campuses are advised to check the U.S. State Department website and Systemwide Risk Management's website for the most current high hazard international travel warning information. (Both lists are subject to change.)
See Checklist for Travel for additional travel instructions.
Effective 1/1/15: Mileage reimbursement rate change. (Refer to the 12/12/14 memo from CSU Executive Vice Chancellor and Chief Financial Officer for mileage rate change.)
CSU standard mileage rate for business travel on or occurring after 1/1/15 = 57.5 cents per mile. Miles driven for moving purposes will be reimbursed at 23 cents per mile.
(CSU standard mileage rate for business travel on or occurring after 1/1/14 through 12/31/14 = 56 cents per mile. Miles driven for moving purposes will be reimbursed at 23.5 cents per mile.)
If you are submitting a Travel Expense Claim for mileage reimbursement (for business travel) that occurred prior to 1/1/15, please be sure to change the mileage rate to reflect the appropriate reimbursement rate.
Get an Enterprise Rental Car under state contracted rates (effective 01/01-12/31/14) by contacting Giselle's Travel for business travel. You will be asked to provide a travel authorization number when booking through Giselle's Travel. (Charges for the rental car will be directly billed to the campus.)
Refer to Golden Gate Toll Charges section (below) for more information regarding toll charges for rental vehicles.
11/5/13: Message from the Chancellor's Office:
The State of California, Department of General Services has issued Travel Bulletins #13-08 and #13-08R announcing a process change for travelers utilizing the State Contract when renting vehicles from Enterprise. Previously, travelers were only required to provide their Driver’s License when picking up a vehicle. For security reasons, renters are now required to show a second form of identification at the rental counter.
Travelers should be prepared to present two forms of identification to ensure a smooth delivery of service. The following are acceptable as a 2nd form of ID:
As of 3/27/13, Golden Gate Bridge tolls are only collecting electronic toll payments. You will either need FasTrak or a picture of the car license plate will be snapped and driver will be billed for the toll charges. There will also be touch-screen kiosks open in the Bay area for drivers to pre-pay tolls.
Effective 1/1/15: Maximum limits for reimbursing the cost of lodging. (12/12/14 memo from CSU Executive Vice Chancellor and Chief Financial Officer.) For lodging expenses on or after 1/1/15, the maximum approved hotel/lodging rate is $195 (excluding taxes per night). Any hotel rate in excess of that amount should be justified by the traveler and approved by the authorized administrator responsible for the budget.
For hotel/lodging between 4/1/13 through 12/31/14, the maximum approved hotel/lodging rate is $175 (excluding taxes) per night or the stated conference rate, whichever is higher. any hotel rates in excess of that amount should be justified by the traveler and approved by the authorized administrator responsible for the budget. It is helpful to indicate in the justification other costs that might be incurred.
Link to International Travel per diem rates
Once on the DOD page, select the country from the drop down menu and select the month of travel in order to view the chart of per diem rates.