10.1 Approval of Dispositions

No item of property shall be sold, transferred, or disposed of outside Humboldt, without prior approval of the Property Survey Committee.

10.2 Surplus Property

• A Property Management Transaction Form must be completed for equipment that a department deems as surplus.
• To eliminate the risk of sensitive information being released, computer hard drives must be certified by the department’s authorized IT personnel to be cleared using software meeting the Department of Defense standards even if being transferred to another department on campus, unless the computer hard drive is discarded by the University Sustainability Coordinator under the Electronic Waste Recycling Agreement.
• Dispositions of surplus property must go through the AMO. The Asset Manager will decide based on the present condition and recommended disposition code indicated on the form whether or not the item will be offered to another campus department or the item will go to the Property Survey Committee for approval of disposition. Departments are unauthorized to directly discard of University property (i.e. private sale, donation, e-bay, scrapped).

If a department requires assistance in moving surplus property a Moving Request Form should be filed with Moving & Delivery Services.

When University surplus property is deemed by AMO as not usable in another campus department then the property committee will determine the recommended disposition method based on the following priorities:

• Make available to local State-funded entities (i.e. schools)
• Make available to eligible non-profit entities
• University property deemed totally useless, irreparable or dangerous will be discarded.

10.3 Public Sales

Public sales of equipment will not take place until approved by the Property Survey Committee. The Asset Management Office will assist departments in bringing forth information to the Property Survey Committee for equipment available for public sale.

Proceeds from the sale of equipment may be treated as abatement (credit) to a departmental account only when the sale is one step in a series of transactions, which replaces the old asset with another asset, (i.e., specialized large pieces of equipment or vehicles.)

10.4 Sale or Trade-In of University Property

The University administration will establish a fair market value of the property that is to be sold or traded-in. The Asset Management Office should be notified of any departmental plans to trade-in property before the transaction takes place. The Property Survey Committee shall approve trade-in requests prior to the transaction taking place.

10.5 Sale or Trade-In of University Vehicles

Departments may request to sell or trade-in a vehicle by notifying AMO prior to the transaction. The Asset Management Office holds the pink slips for University vehicles, which include: trucks, cars, motorcycles, three and four wheel off-road vehicles, boats, airplanes, and any other vehicle requiring a State license plate. The Asset Management Office will work with the department and Contracts and Procurement concerning the trade-in of vehicles. The Property Survey Committee shall approve the appropriate method of disposition.