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Is it safe to send Level 1 (PII) data through email?

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 Level 1 data should never be sent via email.  Some of the reasons that email is not appropriate are:

  • neither the sender nor receiver can be readily verified.  This means that there is no way to insure that the right person receives the email message,
  • Email systems are specifically designed to be accessible by any device, anywhere anytime, Level 1 data may not be stored on systems not owned by the University.