Online Test Scheduling & Submissions


Neither SDRC nor non-SDRC students are currently able to schedule tests online or be reminded about upcoming tests, nor can their instructors view or track which students need to take exams with the Testing Center. A single central online scheduling and management system for the Testing Center would enable instructors to submit, schedule, and manage the Testing Center exam process from beginning to end, including automated reminders for instructors and students, and ensure appropriate accommodations are made for students.

Project Request Documents
Requesting Department
Testing Center

Primary Customers
SDRC and non-SDRC students
Testing Center staff

Mike Bradley
Billie Herman
Frankie Huey
Kevin O'Brien
Testing Center Staff

Project status
Gradient Closed

Status Update

4/27/2016: The make-up exam request is live in production. The Testing Center has decided to wait until after the end of this semester to put the accommodated exam request into production. The After Action meeting has taken place and this project is now closed.

3/30/2016: Final testing is complete. The work done in Apex has been moved to production and is currently being verified; once this is complete, the project will go live. The After Action review will be scheduled once the exact go-live date has been set.

2/24/2016: A meeting with the team has been set to expedite final testing. Early indications are that moving 25Live to a hosted solution will not affect the work already done to integrate the test request data into 25Live.

1/27/2016: Initial development is complete and the Testing Center is doing the final testing in the development environment. The next steps are to move to production and roll out to a limited number of students before opening it up for all students. We are targeting 2/19/16 for project closure. 

12/15/2015: This project has been on hold pending the PeopleTools upgrade, but a test page has been completed for the Test Center to start using for testing while they continue to work on data entry. The next step is to arrange for a friendly instructor to test the actual exam request page.

11/17/2015: There has been little progress on the 25Live integration. Gary Noar worked with Ken and College Net to insert data from an exam request into 25Live; Ken now needs to put the final touches on that function before it is rolled out to the Testing Center for testing.

10/14/2015: We are on hold with the 25Live integration, waiting for feedback from CollegeNet; for this reason, the project end date has been pushed out to 11/30/2015.

8/27/2015: The form has been rolled out to the Testing Center group for review and testing. Ken is working on the data store process.

7/29/2015: Ken was able to obtain new information on importing data into 25Live from the recent College Net conference; we will be meeting to schedule the work on 8/10/15. We expect to have the form complete and in the hands of business partners for testing, provisionally on 8/24/15 and 8/26/15.

6/24/2015: Ken is working on the final details of the Apex version of the exam request form to ensure accurate import of data into 25Live.

5/29/2015: The ITS team determined that the optimal solution to move the project forward is to move the Testing Center's exam request form from Drupal to Apex to facilitate importing data into 25Live; Ken is now working on the Apex form. The Busiiness Process Guide edits have been completed and the document is now finalized.

4/30/2015: The Business Proces Guide is being finalized. The next phase, to populate 25Live with data from the Drupal request form, is stalled due to competing projects and work requests. Billie will be meeting with Bethany to brianstorm options to get past the roadblocks and accelerate the project.

3/26/2015: Ken is working with Bruce Tiffee, who designed the Testing Center's Drupal form, to insert code to collect data to populate 25Live using the import/export functionality. The team is also working on the business process guide. Status has been moved to yellow as we do not expect to meet the 4/1/15 go-live date. 4/30/15 is a more likely date, although efforts will be made to minimize delays and close out as soon as possible.

2/25/2015: We have completed two working sessions with the Testing Center and SDRC personnel. 25Live is performing well, with the exception of loss of data import when switching to 25Live from Excel. To address this, a meeting has been set for 3/4/15 with Ken Thrift and Mike Bradley to discuss importing e-form data into 25Live via API, etc; both groups feel that, unless this data import problem can be resolved, 25Live may not be a viable solution.

1/29/2015: A working session with Bella and Testing Center and SDRC personnel is scheduled for today to walk through the 25Live worklfows that Bella has created; the goal of the session is to  gather feedback that will enable us to refine current workflows and then to complete all workflows. The Testing Center will also start using 25Live in its existing form for current test submissions.

12/15/2014: Bella is working on create a test request workflow in 25Live, which will be reviewed on 12/18/14.

10/28/2014: 25Live has been selected as the preferred solution. Next steps are to build and test new workflows in 25Live. In parallell,  the 25Live API capabilites will be reviewed so that we can decide whether to populate 25Live with the request data via web services or other programmatic solution, or if the Testing Center personnel will manually enter the request data into 25Live. Workflow creation work will start 11/13/14 and will initially involve only Billie and Bella Gray.

9/25/2014: We are evaluating 25Live as a possible solution.

8/27/2014: Requirements gathering and solution selection continues, and the goal remains to find the smallest solution that requires the least development/ implementation effort and will ease the most pain compared with the current intensive manual process.

7/30/2014: The team was considering adopting a solution similar to that used at Cal Poly, but has determined that Cal Poly's solution will not work for the HSU Testing Center's needs. We are now in the process of discovery and requirements gathering to enable us to better understand the need, so that we can better determine an appropriate solution.

5/8/2014: This project has been approved and the design phase is scheduled to begin in July 2014; the implementation target date will be set based on the results of the design phase. Until a solution has been defined, it is not known if this project will have out-of-pocket costs, and the requestor has not indicated any estimated costs or available funding to date.

Project Documents
07-01-14 to 04-08-16

View ITS Department Project Master List