Any faculty member needing access to personally identifiable or confidential data, including student class records and the ability to post grades, must have a signed faculty confidentiality statement on file with Human Resources."Faculty" includes tenure track, probationary, emeritus, and retired faculty, lecturers, counselors, coaches, graduate teaching assistants, and volunteers who teach classes.
Your Dean will co-sign the signature page and forward it to the Vice President for Administrative Affairs. The Vice President will also co-sign the signature page and forward it to the Technology Help Desk, who will enter it into PeopleSoft and then forward the document to Human Resources for filing.
Faculty will not be able to access Faculty Center or Moodle courses as an instructor until this form has been entered into PeopleSoft.
Once the form has been filed with HR, access will be granted to the appropriate applications and data.Access to University databases that contain personally identifiable information (PII) or other confidential information also requires approval from the custodian of that information. Access requests should be made using the CMS Access Request Form (ARF). A complete list of data custodians can be found in UML 05-03 Student Records Access Policy.
The following information is provided to help faculty understand their responsiblities in protecting personally identifiable information and other sensitive and confidential data.
If you have questions, please email them to firstname.lastname@example.org or call Information Security at (707) 826-3815.